8. Consistency check before sending

Before sending, the Travel Designer runs a full consistency check — the same checks the Operations Manager will run right after assignment (see section 12). The designer is the first filter: every one of these points must already be right at source.

Hotels and rooms: all hotels booked, rooms correct in number and type (see section 3).
Geographic consistency: the schedule must be geographically consistent — no excursion in Paris on a day the hotels place the client in Nice.
Openings and closures: never schedule the guided visit of a museum or site when it is closed — e.g. the Vatican on a Sunday. This must be checked with care.
Internal consistency of each day: the timing must add up — travel time plus visit time across the whole day must leave real room to do everything (hotel → site, hours at each site, and back).
Every move defined and every distance checked: for every move it must be clear how the traveller gets there — on foot, by their own means, or with a transfer with a driver provided by us. Never left to chance.
Realistic pick-up times: arrivals follow the flight or train time; departures are calculated backwards, taking into account travel time and the margin needed at the airport or station (e.g. from central Rome to Fiumicino in rush hour it takes about 1h15–1h30). When in doubt, ask the driver or use Google Maps with the exact day and time selected.
Meeting points: no excursion exists without a meeting point, and the information must be identical for guide, driver and traveller.
"Location changed": if a service has been modified, price and description must already be updated (see section 6).
Minimum indication: leave nothing undefined. "Train from Milan around 9" is acceptable; just "train from Milan on 26 May" is not. If too much information is missing, the Operations Manager will return the file.
Caution with "free" time: if an experience is unavailable and you want to move its time or date, remember that an afternoon or morning that looks free to us is not necessarily free for the client — they may have booked something independently we don't see. Propose the change to the agent, explain it and wait for their written approval. Keep the number of changes low.
Validate descriptions: the Travel Library provides default descriptions, but they are a base, not absolute truth, and may not fit the specific trip (e.g. a market that doesn't run on the scheduled day). Validate each one against reliable sources — official tourism-board sites, museum sites, Google, or guides — before it goes to the client.