Operations ManagerCore responsibilities

10. Payments

Client payment

  • Check that the client has paid VIT's invoice by the agreed deadline — the status is visible on the platform.
  • If the invoice is not paid on time, the vouchers are not sent.
  • In case of non-payment: first ask accounting to check the situation; if the payment is not unblocked, escalate to management.

Supplier payments

  • Advance payments: if a supplier asks to be paid in advance, the primary must be informed. VIT never advances money it has not yet collected.
  • Automatic payments: supplier payments are generated automatically if the supplier was entered correctly. If a payment has not been generated, it must be added manually in the dedicated area (Add supplier payment).
VIT 4 TRAVELPayments: checks and responsibilitiesCheck collections, manage payments and respect the conditions for sending.Client paymentCheck on the platform that VIT’s invoicehas been paid by the agreed deadline.!Invoice not paid on time?Do not send the vouchers.01Contact accountingAsk them to check the situation.Payment not unblocked?02Involve management€Supplier paymentsAdvance paymentIf the supplier asks for an advance,inform the primary.!VIT never advances money it hasnot yet collected.Automatic paymentsThey are generated automatically if thesupplier was entered correctly.Payment not generated?Add it manuallyAdd supplier paymentBefore sending the vouchers, always check the client’s payment.